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UNAVCO 1996 Annual Report [Next] [Previous] [Up] [Contents]

5.5 Office of Polar Programs Support Staff and Budget

Table 5-2 shows the budgeted vs. actual expenditures for UNAVCO support to Polar Programs in FY96. Staff position descriptions have been previously provided in earlier sections of this report and will not be repeated here. Staff were funded at 1.56 FTE and expended at 1.255 FTE and actual expenditures were $25,879 below budget. This variance is due in part to less staff contribution than budgeted but was added to by lower expenditures in all cost categories. Bjorn Johns charged less than budgeted based on a reduced effort early in FY96 (and a delayed reclassification for Bjorn that was factored into the FY96 budget) and other support staff did not charge as anticipated. This is partly a time keeping problem associated with accounting for relatively small activities associated with support to specific projects; more attention will be paid in FY97 to ensuring appropriate charging of staff to support of Polar Program projects. The reduced material and supplies expenditures were due to no TurboRogue repairs being required in FY96. Finally, in early FY96 UNAVCO was still under subcontract to Antarctic Support Associates and some project charges were covered under that subcontract, contributing to the apparent under expenditure of funds. NSF OPP will be consulted as to the appropriate use of FY96 carry over funds, e.g., equipment purchases, additional support for data archiving, etc.

The increase from the FY96 budget to $155,747 in FY97 (Table 5-3) accounts for a slight increase in staff activity (1.56 to1.65 FTE's), several staff reclassifications resulting in higher staff costs, general salary increases, and the purchase of several pieces of equipment (under materials and supplies) such as radio modems to enhance performance of the RTK systems.

Table 5-2: Polar Programs Budget and Actuals for FY96

FY96 - Polar Program Support	Budget	Actual
Salaries (Budgeted % FTE, Actual % FTE)
Perin, Head of Field Engineering Group (25%, 23%)	12,498	11,972
Johns, Field Engineer II (92%, 73%)	38,684	32,548
Martin, PC Technician (4%, 0%)	1,272	0
Chick/Morton, Field Project Coordinator (4%, 6%)	991	1,205
B. Stephens, Head of Equipment Services Group (2%, 4%)	1,060	2,178
Manzanares, Engineer II (4%, 1%)	1,640	45
Gallaher/Riley/T. Stephens, Technician I (12%, 12%)	2,683	2,663
McCallum, Head of Data Management Group (2%, 0%)	1,041	0
Nienhouse, Archivist (2%, 0%)	689	0
TBD, Data Management/Software Tech. (4%, 0%)	1,010	0
Rocken, Head of Technology & Development Group (1%, 0%)	561	0
Van Hove, Associate Scientist II (4%, 5%)	770	1,488
Barrett, Program Administrator (0%, 0.5%)	0	302
Field Pay	1,612	1,946
Total Salaries	64,511	54,347
Benefits (45.8%)	29,546	24,891
Materials and Supplies
Equipment Services Group - general materials	5,500	3,345
Office supplies	524	0
Copy center (paper chargebacks)	100	0
Total Materials and Supplies	6,124	3,345
Purchased Services
Freight Charges to Port Huenume, CA	3,000	2,082
Local shipping	300	0
Long-distance phone calls and faxes	200	17
Software	500	0
Copier usage	100	142
General services	250	629
Freight/Express Mail/Postage	150	88
Total Purchased Services	4,500	2,958
Travel
Domestic - 2 trips to Washington, DC (3 days duration at $900 per trip)	1,800	426
Domestic - Long Distance Calls (Personal)	300	102
Foreign - 3 trips to New Zealand (provided by NSF/ASA)	0	773
Total Travel	2,100	1,301
Total Costs
Total Direct Costs	106,781	86,842
Indirect Costs (29.8%)	31,820	25,879
Total	138,601	112,721

Table 5-3: Polar Programs Budget for FY97

FY97 - Polar Program Support	FTE	Budget
Salaries
Perin, Head of Field Operations Group	0.04	2,814
Johns, Field Engineer II	1.00	40,689
Feaux, Field Engineer II	0.25	11,008
Martin, PC Technician	0.04	1,551
Manzanares, Equipment Services Group Lead	0.02	981
Gallaher, Technician I	0.12	3,578
Meertens, Head of Data Management Group	0.01	638
Nienhouse, Archivist	0.02	924
Crawford, Systems Administrator	0.01	511
Richardson, Archive Technician	0.04	1,196
Van Hove, Associate Scientist II	0.04	1,024
Chick, Field Project Coordinator	0.04	1,368
Barrett, Administration	0.02	1,023
Field Pay /Holiday Pay	-	4,368
Total Salaries	1.65	71,673
Benefits 47.3% of Total Salaries	33,901
Materials and Supplies
General Materials	4,165
Radio Modems (2 at $1,300 each)	2,600
Office supplies	600
Optical Disks	500
Copy center (paper chargebacks)	200
Total Materials and Supplies	8,065
Purchased Services
Freight Charges to Port Huenume, CA	3,000
General services	900
Software	800
Medical Services (qualifications)	500
Long-distance phone calls and faxes	500
Local shipping	300
Copier usage	200
Express Mail/Postage/Freight	200
Total Purchased Services	6,400
Travel
Foreign - Lodging, Per Diem, Ground Transp., Misc. in New Zealand (2 trips at $750)	1,500
Foreign - Airfare to New Zealand [provided by ASA]	0
Domestic - 1 trip to Washington, DC (3 days duration)	1,000
Total Travel	2,500
Total Costs
Total Direct Costs	122,539
Indirect Costs (27.1%)	33,208
Total	1.65	155,747

1996 Annual Report - 25 SEP 1997

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