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3.4 Data Management and Archiving Group (DMAG) Staff and Budget
The Data Management Group Staff in FY96 included:
McCallum, Myron (Head, Data Management Group); Responsible for developing and implementing a data management and archiving capability for GPS data collected on UNAVCO supported field projects. Responsible for managing the office computing capability, including appropriate network connectivity and applications tools. Manages the group's budgets. Member of the UNAVCO Management Team.
Nienhouse, Eric (Software Engineer/Programmer); Responsible for providing support to a distributed user community for accessing and interpreting data collected on field projects. Archives field data, develops database tools, and develops strategies for evolving GPS data. Responsible for software development and support and providing new tools to the user community. Strong interaction with field engineering staff and user community.
Perry, Stephanie (Software Engineer); Responsible for developing and testing remote communications software, developing database tools, and strategies for evolving GPS data. Responsible for software development and support and providing new tools to the user community.
Roth, Ramon/Crawford, Scott (Systems Administrator); Responsible for support of both scientific and office computer operations. Maintains and monitors installation and upgrades of hardware and software, troubleshoots and repairs systems and network problems, and proposes and implements systems enhancements. Writes programs and scripts to increase system functionality.
Richardson, Vera (Archivist); Responsible for in-office support to the data management group by updating and maintaining archive data records while entering data into the archive. Consults with staff and properly transfers older data into the archive. Works with the archivist to improve database entry and report generating programs.
Table 3-1 shows funds budgeted and actual expenditures for data management support for FY96. Staff were budgeted at 2.62 FTE and were expended at 2.31 FTE and the overall budget was under spent by $46,612. The under expenditure was primarily in the staff area due to the loss of Ramon Roth, Systems Administrator, during the year and delays in bringing the Archivist onboard as soon as anticipated. Expenditures for consulting support under Purchased Services were higher than budgeted due to additional development work on the Archive Database and a significant increase in Web development work and implementation of products on the Web which was being supported within the Data Management Group during this period. The purchase of a new server was delayed due to the departure of Ramon Roth and questions about the most appropriate hardware for the systems upgrade. The RAID system was purchased and installed in FY96 but it was paid for from carryover funds and not the FY96 Data Management budget.
Table 3-1: Data Management Budget and Actuals for FY96
| FY96 - Data Management | Budget | Actual |
|---|---|---|
|
Salaries (Budgeted % FTE, Actual % FTE) |
||
| McCallum (50%, 58%) |
29,429 |
34,195 |
| Nienhouse (55%, 72%) |
22,957 |
29,568 |
| Roth/Crawford (55%, 62%) |
28,967 |
29,004 |
| Richardson (52%, 39%) |
14,674 |
10,524 |
| Software Eng/Prog II (50%, 0%) |
29,037 |
0 |
| Total Salaries |
125,064 |
103,291 |
| Benefits (45.8%) |
57,279 |
47,307 |
|
Materials and Supplies |
||
| General Materials |
5,500 |
2,681 |
| Network Equipment |
8,000 |
6,057 |
| UNIX Server Upgrade |
2,000 |
1,099 |
| PC Upgrade |
1,785 |
0 |
| Electronic Stores Chargebacks |
600 |
227 |
| Books |
300 |
249 |
| Journal Subscriptions/Dues |
150 |
107 |
| Total Materials and Supplies |
18,335 |
10,420 |
|
Purchased Services |
||
| Consulting Support (Pierce for 6 months x 35 hrs/wk) |
48,304 |
59,658 |
| Computer Maintenance |
5,000 |
4,814 |
| Applications software |
3,500 |
3,252 |
| Operating System software |
2,000 |
1,637 |
| Long-distance Phone |
4,586 |
5,946 |
| General Services |
2,000 |
2,366 |
| Training |
1,000 |
0 |
| Copier Usage |
700 |
683 |
| Freight |
400 |
190 |
| Advertising (1 paper) |
400 |
0 |
| Postage |
355 |
58 |
| Express Mail |
100 |
315 |
| Total Purchased Services |
68,345 |
78,919 |
|
Travel |
||
| Domestic Travel |
1,500 |
5,825 |
| Local Travel |
100 |
0 |
| Total Travel |
1,600 |
5,825 |
|
Equipment |
||
| Server |
13,000 |
2,532 |
| Total Equipment |
13,000 |
2,532 |
|
Total Costs |
||
| Total Direct Costs |
283,623 |
248,294 |
| Indirect Costs (29.8%) |
84,520 |
73,237 |
| Total |
368,143 |
321,531 |
Table 3-2 shows the FY97 budget for the newly organized Data Management and Archiving Group (DMAG) headed by Chuck Meertens. Under this new group, software development work related to GPS data translation (e.g. from vendor-specific receivers to RINEX), editing, and quality control previously supported within the Development and Testing Group was moved to DMAG. This work has been performed by Lou Estey on a consulting basis and shows up under Programming Services under Purchased Services. Lou will be brought on as a full time staff member in FY97 if budgets permit. The overall DMAG budget shows increased support for data entry into the archive, including finalizing data entry tools, and for development of several of the archive tools previously discussed, e.g., map and temporal interface. This increased level of activity plus the addition of the data translation, editing and quality control software development results in an overall 1.64 FTE staff increase from the FY96 actual FTE's. Purchase of the Digital Linear Tape system was deemed a high priority by the Steering Committee and is included in the FY97 budget. The increased staff plus purchase of the DLT system result in a budget increase from FY96 to FY97 of $22,507, or an increase from actual expenditures from FY96 to FY97 budget of $69,119. The subcontracts to the University of Miami and University of Texas at Austin for recovery of pre-92 data are not shown in this budget but appear in the summary budget discussed in section 6. All other budget elements are nominal and self explanatory.
Table 3-2: Data Management and Archiving Budget for FY97
| FY97 - Data Management and Archiving | FTE | Budget |
|---|---|---|
|
Salaries |
||
| Meertens |
0.50 |
30,766 |
| McCallum |
0.50 |
27,700 |
| Nienhouse |
0.90 |
35,900 |
| Richardson |
0.50 |
13,143 |
| Wallhaus |
0.75 |
21,492 |
| Total Salaries |
3.15 |
129,001 |
| Benefits (47.3%) |
61,018 |
|
|
Materials and Supplies |
||
| Data Management PC |
2,750 |
|
| Memory Increase for Archive Server (64 MB) |
2,000 |
|
| Optical Media Reader |
1,200 |
|
| ISDN Line Hardware |
1,200 |
|
| General Materials (replacement parts, cables, etc.) |
1,200 |
|
| Floppy Disks and Computer Supplies |
1,000 |
|
| Office Supplies, Copier Paper, Toner |
1,000 |
|
| Serial Port Expander |
800 |
|
| PC Tape Back-Up and Tape Media |
500 |
|
| Distribution Media (4 mm and 8 mm) |
400 |
|
Optical Disks (10  $35 each) |
350 |
|
| Journal Subscriptions/Dues |
200 |
|
| Total Materials and Supplies |
12,600 |
|
|
Purchased Services |
||
| Programming Services (Oracle database development support) |
0.80 |
49,300 |
| Compiler Licenses |
5,200 |
|
| Oracle Software (license and maintenance) |
3,000 |
|
| Copier Maintenance (UN Bldg., $250 per month) |
3,000 |
|
| Archive System Maintenance (CPU, DISK, and PCs) |
2,500 |
|
| Seamless Database Access Software |
2,000 |
|
| Software for Tape Storage System (DLT) |
2,000 |
|
| ISDN Line Monthly Service |
1,200 |
|
| Monthly Service for Two Modem Lines for Archiving |
1,200 |
|
| Operating System software |
1,000 |
|
| Long-distance Communications (phone and pager) |
1,000 |
|
| Monthly Service on Modem Lines (2 lines for Data Management) |
1,000 |
|
| Training Courses |
1,000 |
|
| Freight, Postage, Express Mail |
500 |
|
| General Services (consulting support, etc.) |
500 |
|
| Total Purchased Services |
74,400 |
|
|
Travel |
||
| Domestic Travel (3 trips at $900/ trip) |
2,700 |
|
| Local Travel |
100 |
|
| Total Travel |
2,800 |
|
|
Equipment |
||
| Tape Storage System (DLT) |
35,000 |
|
| Total Equipment |
35,000 |
|
|
Total Costs |
||
| Total Direct Costs |
314,819 |
|
| Indirect Costs (27.10%) |
75,831 |
|
| Total |
3.95 |
390,650 |
1996 Annual Report - 23 SEP 1997
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